Contract Administrator

Salary: $66,535.00 - $84,968.00 Annually

Location: Grand Rapids MI, MI

Job Type: Permanent

Job Number: 218-0623

Department: Community Development Services

Opening Date: 06/26/2023  Closing Date: 9/29/2023 11:59 PM Eastern

Nature of Work

The purpose of this job is to administer contracts between the City and community-based organizations, housing developers, and service providers.  Provides technical assistance, prepares contractual agreements, monitors performance, and ensures compliance with local, state, and federal regulations, rules, and requirements. Performs various other duties, as assigned.

ESSENTIAL DUTIES & RESPONSIBILITIES 

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Monitors projects/program financial and performance reporting and conducts on-site monitoring reviews; enforces contract provisions through written and oral directives; recommends necessary budget and contract changes
• Participates in the preparation of requests for proposals, reviews submitted proposals, and recommends funding levels; conducts contract negotiations; prepares contract drafts and amendments before and after negotiations; processes contracts through city system, securing appropriate signatures
• Provides technical assistance to contracted agencies or contractors, as needed; makes on-site visits to contracted agencies; specifies and follows-up on necessary corrective actions for contract compliance
• Conducts on site monitoring of contracted organizations including non-profits, housing developers, and other City departments
• Participates on appointed boards, committees and councils to become informed and knowledgeable of community needs and concerns
• Gathers, collects and prepares information for required reports to the federal government and other funders; participates on special projects, as needed
• Maintains records and prepares reports on a variety of subjects; attends a variety of meetings related to the work
• Keeps abreast of trends and new developments related to program activities
• Participates in the administration of grant programs; assists in writing grant proposals; monitors projects to ensure compliance with grant terms, writes reports related to grants
• Investigates complaints from general public and clients related to programs provided through contracted agencies
• Attends community meetings and participates in trainings
• Performs related work as required

Minimum Training and Experience

Required Education and Experience

• Bachelor’s degree from an accredited college or university in Public or Business Administration, or a related Human Services field

--AND--

• At least one (1) year of increasingly responsible professional work experience in Contract Administration or related work 

--OR--

• Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities

Required Licenses or Certifications

• Possession of a valid Michigan driver's license

Other Information

Benefits for this position include

• Medical, Dental, and Vision starting 
• 6% Employee & 7% Employer matching 401a
• Employee & Employer contributions to Retiree Health Savings Account
• Twelve Paid Holidays
• Paid Vacation and Sick Time
• Paid parking (if applicable)
• Tuition Reimbursement and professional development opportunities
• Paid Parental Leave
• Employee Assistance Program with mental health counsling
• Comprehensive Wellness program 
• Voluntary benefits including: term life insurance, flexible spending account, disability insurance, and deferred compensation plan options

 

 

Should an applicant need any disability related accommodation or other consideration in the application or selection process, please notify the human resources department upon submittal of application

The City of Grand Rapids does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy or gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.